1.0 Kazana's Commitment to Privacy Kazana and its associate and affiliated companies (referred to as the "Company" or "Kazana") are dedicated to safeguarding your privacy and maintaining the confidentiality of your personal information. We adhere to the following key privacy principles when collecting, using, or sharing your personal information.
1.1 KAZANA'S PRIVACY PRINCIPLES a. Accountability Kazana takes responsibility for the personal information under its control. b. Identifying Purposes and Obtaining Consent Kazana informs individuals, prior to or at the time of collection, about the purposes for collecting, using, and sharing personal information. c. Keeping Your Personal Information Accurate and Providing Access to Your Information Kazana ensures the accuracy, completeness, and currency of personal information, as necessary for the intended purposes. d. Limiting the Collection, Use, or Sharing of Your Personal Information Kazana restricts the collection of personal information to what is necessary for identified purposes, refraining from using or sharing it for purposes other than those specified, except with consent or as permitted or required by law. Personal information is retained only for the duration necessary for customer service, legal compliance, or legitimate business purposes. e. Openness and Addressing Your Concerns Kazana provides information about its privacy practices and facilitates inquiries or concerns about privacy. f. Protecting Your Personal Information Kazana endeavours to protect the privacy of personal information through appropriate security measures in line with the information's sensitivity.
2.0 STATEMENT OF PURPOSE 2.1 About this privacy policy Kazana's Privacy Principles, in conjunction with our Digital Privacy Statement found in the Appendix and any privacy provisions within your agreements with us, collectively constitute Kazana's "Privacy Policy." This policy governs the collection, use, and sharing of personal information acquired by Kazana during its business operations in Canada. The policy persists as long as Kazana holds your information, even after the termination of any service agreements. It outlines how we secure and retain your information and details your rights and choices regarding personal information. For inquiries about how we handle your personal information, please contact us using the information provided below. By providing us with information, you consent to the collection, use, or sharing of your information as outlined in our privacy policy.
2.2 Introduction Kazana is devoted to maintaining the accuracy, confidentiality, and security of your personal information. This Policy defines the personal information collected from or about you, the purposes of its use, and to whom it may be disclosed. Terms such as "Kazana," "we," "us," and "our" in this Privacy Policy refer to Kazana accordingly.
2.3 Policy of Compliance Kazana commits to compliance with applicable privacy legislation.
2.4 What is personal information? For the purposes of the Privacy Policy, personal information encompasses any details about an identifiable individual, excluding business titles or contact information used for business communications. It excludes anonymous or non-personal information that cannot be linked to a specific individual.
2.5 What personal information do we collect? We gather and maintain various personal information related to potential or existing employees and clients of Kazana, including information found in resumes, applications, references, interview notes, backcheck details, photographs, videos, letters of offer, employment agreements, payroll information, beneficiary or emergency contact information, client identification, and information in the HR system. Personal information is voluntarily disclosed to Kazana or collected directly from you, and third-party sources may be utilized with your permission or implied consent. In certain instances, we may engage third-party services in our business, receiving personal information collected by them during their service provision. In such cases, we take measures to ensure their right to disclose your personal information to us. Where permitted or required by law or regulatory requirements, we may collect information about you without your explicit knowledge or consent.
2.6 Why do we collect personal information? Personal information is collected and disclosed for business purposes, including managing employment relationships, onboarding clients, determining eligibility for employment, administering pay and benefits, processing work-related claims, establishing training requirements, conducting performance reviews, assessing qualifications, gathering evidence for disciplinary action, establishing emergency contact points, complying with applicable statutes, compiling directories, ensuring information security, and fulfilling other reasonable business needs.
2.7 Monitoring Kazana may monitor the work output of employees for review and compliance purposes. While not all employees may be subject to constant surveillance, monitoring may occur through various means, such as surveillance cameras, to protect employees, third parties, and prevent theft, vandalism, or damage to Kazana's property.
2.8 How do we use your personal information? We may use your personal information for purposes outlined in the Privacy Policy or for additional purposes communicated to you, obtaining your consent where required by law. We may also use your personal information without explicit consent where permitted or mandated by applicable law or regulatory requirements.
2.9 When do we disclose your personal information? We may share your personal information with employees, contractors, consultants, and other parties requiring such information to assist with managing our employment relationship with you or to provide products or services on our behalf. Additionally, personal information may be disclosed during a change in ownership, corporate amalgamation, reorganization, or sale, ensuring the recipient is bound by agreements consistent with this Privacy Policy. Clients' personal information may be shared with Canadian Securities Administrators, including the British Columbia Securities Commission, for legal or regulatory reviews. During the filing of an exempt distribution report, client details may be disclosed to the relevant Canadian Securities Administrator. Further disclosure of personal information may occur as permitted or required by law, compliance with legal processes, protection of Kazana's rights and property, emergency situations, safeguarding individuals' safety, when information is publicly available, or with your consent when required by law.
2.10 Notification and consent We may collect, use, or disclose your personal information without explicit consent when permitted or mandated by applicable law or regulatory requirements. In cases where consent is necessary, we assume your consent unless otherwise indicated by you. You may withdraw your consent at any time, subject to legal or contractual constraints, by providing written communication to Human Resources.
2.11 How is your personal information protected? Kazana employs physical, technical, and procedural safeguards suitable for the sensitivity of the personal information in question. These measures are designed to prevent unauthorized access, copying, use, modification, or disclosure of your personal information.
2.12 Updating your personal information Maintaining accurate and current records is crucial. If your personal information changes during your employment, please inform us promptly. In some cases, we may append alternative text to records instead of accepting changes, subject to reasonable justifications.
2.13 Access to your personal information You have the right to request access to your personal information held by us. To review, verify, or correct your personal information, please contact Human Resources in writing. While we strive to fulfill such requests, your right to access is not absolute, and legal or regulatory restrictions may apply. In cases where we cannot provide access, we will communicate the reasons, subject to legal or regulatory restrictions.
2.14 Inquiries or concerns For questions about the Privacy Policy or concerns about how we manage your personal information, please contact Kazana via telephone at 604-385-5858, in writing, or by email to info@kazana.ca. We aim to address your questions and inform you of any steps taken to resolve raised issues.
Policy Review An annual policy review conducted by the executive team ensures ongoing compliance and improvement.
Appendix A – Digital Privacy Policy Kazana Capital Corp. or any of our affiliated or associated companies (“Kazana” or “we” or “us”) believe your privacy is our priority! Below explains how we collect, use, store, transfer, and disclose your personal information. By visiting
www.kazana.ca (the “website”), you are accepting the Digital Privacy described below, as amended from time to tine. We understand that you care about how your information is handled, and we want to assure you that we value your trust. Here's a glimpse into how we handle your personal information:
1. What Personal Information Do We Collect? Your experience matters, and to tailor it just right, we collect information you provide with your consent. This includes your name and email address, helping us enhance your interaction with our website. We may also use cookies, those small but mighty programs, to provide you with a personalized experience. Don't worry; you can disable them if you prefer to navigate anonymously. We reserve the right to update or change our Privacy Policy at any time and users should check this Privacy Policy periodically. The user’s continued use of the Website after we post any modifications to the Privacy Policy on this page will constitute acknowledgment of the modifications and consent to abide and be bound by the modified Privacy Policy. We receive and store the information you provide to us.
2. How Do We Use Your Information? Your personal information is a tool to improve your experience, respond to your requests, and keep you in the loop about exciting developments. We use it responsibly, meeting legal requirements, enhancing our services, and even sending you the occasional gem of a promotion. We may use personal information to send marketing or promotional materials and other commercial purposes.
3. Trustworthy Transfers and Disclosures of Personal Information Rest assured, we won't disclose any personal information to any external organization. Your personal information is treated with respect, and we may only disclose it when legally mandated or with your express agreement. From third-party service providers to potential business transfers, we keep your info in trusted hands.
4. How Do We Protect The Security Of Your Information We take every reasonable step to safeguard your personal information – from firewalls to limited access, your data is under our protection. While no system can guarantee absolute security, we've got your back with thorough precautions.
5. Retention Practices We only keep your information for as long as needed. When its purpose is fulfilled, we either destroy, erase, or de-identify it. Legal requirements may nudge us to retain some details for a bit longer, but rest assured, we respect your data's lifespan.
6. You May Opt-In or Opt-Out Your inbox, your rules. You decide whether you want those exciting emails and special offers. We seek your express consent and provide an easy unsubscribe option. Your choice, your inbox peace.
7. Navigate Wisely Through the Web Linked websites have their policies. While we can vouch for our privacy practices, it's wise to check theirs too. Not all sites play by the same rules.
8. Access, Correction, and Accountability: Your Rights Matter Your personal information, your rules. You can request to see, obtain a copy, or make changes to your data. We strive to keep it accurate and up-to-date. If you have questions or concerns, we're just an email to info@kazana.ca
At Kazana, your digital journey is tailored with care. We may tweak our privacy policy occasionally, but your continued use of our website signals your acknowledgement and consent to the enhanced experience. Your privacy matters, and we're here to ensure it stays intact.
